Stay in control of your keys
With KeyNest Cloud, you'll have a bird's-eye view of key movements both in and out of the office.
Ditch the logbook
Much more intuitive than your ancient notebook, modern offices use our app to track key locations in real-time.
Key whereabouts at your fingertips
Simply search a key name to find out who has it, where the exchange happened, and when it's due to be returned.
Show-off your branding
Want your fobs to feel on-brand? Customisation options are available if you want to feature your company logo or colours.
Leave the key chasing to us
We'll send an automatic SMS to any member of staff or contractor with an overdue key, reminding them to return it immediately.
Minimise the risk of human error
With our clever software able to carry out a key audit in just sixty seconds, you can be sure of no nasty surprises.
Customise your key reports
We'll send you a daily key location report and alerts, so you can stay on top of how your processes are working.
24/7 support
Our team will help you quickly get set up with your existing key cabinet, and are available at all hours if you need any extra assistance.
Track keys held at our KeyNest Points
For providing access outside of office hours, use the app to securely leave a key at one of our 5000 KeyNest Points.
With KeyNest Cloud, you'll have a bird's-eye view of key movements both in and out of the office.
and many more... have their keys managed by us
How KeyNest Cloud has made life easier for Ludlow Thompson estate agents
Since being initially installed in the Tooting office, Ludlow Thompson has now implemented KeyNest Cloud across all of their branches.
Known for their frequent and convenient property viewings, the Tooting Ludlow Thompson branch came to KeyNest in search of a way to simplify and de-stress day-to-day operations for their busy staff.
When we spoke to Lettings Manager, Michael Rourke, he explained that the manual logbook wasn’t always being updated by his agents as they rushed between viewings, so there was often little understanding of whether keys had actually been put back in the cabinet or not. With no real system in place, keys were easily misplaced by staff, and forgotten about if contractors didn’t ensure they were returned.
Easy monitoring for all staff
Since installing KeyNest Cloud, the busy Tooting branch has swapped key chaos for key confidence. They no longer have to rely on an outdated and often forgotten logbook, and all agree that the two seconds it takes to scan a key is a much more productive solution.
“Our whole team has benefitted from the extra element of monitoring that simply scanning our keys with the app provides, as now even when we aren’t in the office, we can all easily find out who has any set of keys, and when they are due to be returned”, adds Michael.
With no limit to the number of users, and an app for both Android and iOS, everyone in Michael’s office is easily able to scan key fobs, and keep on top of key whereabouts.
Reliable proof of who’s got the keys
As property managers, the team also has to stay on top of whether contractors have returned keys or not. But with 24-hour access to both the custody and previous movements of any keys, Michael has also been pleasantly surprised by how easy KeyNest Cloud has made it to hold contractors to account.
Speaking about a particular occasion where being confident in their key management massively benefited his agents, Michael says: “An electrician took a set of keys out on the 15th of October, and when they weren’t returned, we followed up with him. He claimed that he returned the keys, but we knew this wasn’t the case, as the keys were still showing as ‘In Use’ by him on the app - and if the keys had been returned we would have 100% scanned them in.”
“Once we showed him this, he checked again and realised that he actually hadn’t returned the keys. Without KeyNest Cloud, we never would have pushed him on it, as our previous manual system was so haphazard there was always a chance that actually one of us had just misplaced it.”
No keys slipping through the cracks
This sense of certainty around key whereabouts is definitely what Michael feels has benefited the Tooting team the most. Generally, agents can be relied on to scan and return their keys, but if anyone ever forgets, a quick check of the app will help Michael quickly identify and fix any issues.
“If there are more keys in the cabinet than it says on the app, I’ll just scan the key on the supposedly ‘empty’ hook to identify it, and then update its status to show that it’s back in the cabinet. Similarly, I get sent reports of overdue keys, so there’s no chance that keys will end up forgotten about - as I’m always aware of any keys that haven’t made it back to the cabinet, and who has them.”
"The KeyNest App provides that extra element of monitoring - without manually having to write anything down. We can rely on the app to stay on top of exactly who has the keys, where they are, and when they are due to be returned."
Michael Rourke,
Branch Manager, Ludlow Thompson Tooting
“KeyNest has saved us an enormous amount of time and effort over the past year. Storing keys for outer London properties in nearby stores cuts down cost and travel time for our staff, and means we can let contractors in remotely out of hours.”
Freddie Hills,
Head of Customer Care, Knight Frank
“KeyNest has made our lives so much simpler! The online dashboard is always accurate, which has saved us a lot of money in call-out charges. We’re rolling it out across our 13 branches.”
Jonathan Werth,
MD, LiFE Residential
"We have been using KeyNest Cloud for the last year, and it has revolutionised our key system. It’s relatively easy and self-explanatory, and allows us to keep tabs on all keys without relying on conducting a regular paper audit. By all staff having access to the app, any of us can very quickly allocate the correct keys."
Nadina Roud,
Operations Director, Oakwood Homes
Our pricing plans
Standard
£795ex VAT
per user*, per month
For high street agencies looking to simplify their day-to-day key operations
- Live dashboard of all keys, who has them, and until when, on web and mobile app
- Customisable alerts and daily reports
- Track keys held at KeyNest's 5,000+ key holding points
- 24/7 support from our friendly KeyNest team
- Log keys in and out by simply tapping them on your phone using our iOS / Android App
- Fully customisable to fit with your existing cabinet numbering system
- Onboarding support
- Tracking of GPS location for key exchanges
- 10 free customisable SMS chasing contractors for overdue keys
Enterprise
£995ex VAT
per user*, per month
For bigger agencies after a cohesive, multi-branch key management system
- Unlimited customisable SMS chasing contractors for overdue keys
- Full integration with your existing CRM / PMS system (as it becomes available)
- Manage keys across multiple branches / cabinets
Everything in Standard, and:
Need more help choosing your plan?
Standard
Enterprise
Live dashboard of all keys, who has them, and until when, on web and mobile app
Log keys in and out by simply tapping them on your phone using our iOS / Android App
Fully customisable to fit with your existing cabinet numbering system
Onboarding support
Full integration with your existing CRM / PMS system (as it becomes available)
Tracking of GPS location for key exchanges
Customisable alerts and daily reports
Track keys held at KeyNest's 5,000+ key holding points
24/7 support from our friendly KeyNest team
Customisable SMS chasing contractors for overdue keys
10 free SMS per month**
Unlimited SMS
Manage keys across multiple branches
1 Branch
Unlimited Branches
Interested? Book a demo today!
In a 20 minute call, a friendly member of our team will run you through the features of KeyNest Cloud, and answer any questions you may have. There's no commitment to buy.
Schedule a time and day that best suits you or fill out the form below and one of our friendly support team members will get back to you.
Schedule a time and day that best suits you or fill out the form below and one of our friendly support team members will get back to you.
Frequently Asked Questions
Can't find what you're looking for? Reach out to our friendly support team by Chat or give us a ring on 0203 633 4599
Is KeyNest Cloud right for my business?
If successfully managing keys is essential for your business, then the KeyNest Cloud is certainly right for you.
From high street estate agencies and short term rental offices, to car dealerships and construction companies, our versatile software is making day-to-day operations easier in a wide range of industries.
Can I access the KeyNest Points on the KeyNest App?
Yep! Through our app, you’ll be able to use our network of KeyNest Points - making it easy to securely provide access to keys outside of office hours.
How do I add keys?
Open up the KeyNest App on your device, click on the ‘Office’ tab, and select ‘register a new key’. Fill out the details on the app, attach a fob to the key, and scan the fob with your phone to register it.
How do I log keys in and out?
Use the KeyNest App to scan the key fob and double check you’ve got the right key, and then select the name of the user who will be taking it out of the office. This key will then be registered as ‘in use’ by this user until it is returned. To return the key, just scan the fob, and the app will tell you which slot in the cabinet to put the key in, and also register the location of the key as ‘in the office’. Agents can also use the KeyNest App to exchange keys remotely when out of the office.
Can I keep my existing key cabinet?
Yes - we work with your existing key cabinet when installing our software. KeyNest Cloud also allows you to choose your own key slots - perfect for if you already have an ordering system for your keys in place.
Join over 30,000 clients who manage their keys with us